A pupil's page

Everything about a pupil on one page: their details, guardians, attendance, excuses, exit permits, cards, warning letters and the messages about them.

What it is for

A pupil's whole situation is read here, in sections above the page: each is the list of its own page narrowed to this one pupil. In “Details” the details are edited and the pupil is moved, suspended or withdrawn.

Who uses it

The page opens for whoever holds “View the pupil register”, to look only, or “Manage pupils: the register, guardians, placement and promotion”, to work in it. In the built-in roles: Owner, Manager, Team member, Principal, Counselor. They are granted to any role under Settings → Roles and permissions.

Step by step

1. The sections above the page: a section shows only to a reader who may open its page, and beside guardians, excuses, exit permits and letters stands their count.
2. In “Details”: edit the details in the first card and press “Save”.
3. In “Guardians”: add a guardian with the “Add a guardian” button: their name, mobile and relation; one already on file is found.
4. From the enrolment card in “Details”: suspend, reinstate, withdraw or transfer the pupil to another school, with the reason.
5. “Attendance record” beside each year opens the pupil's attendance in it, and this year's class opens its grade's placement; each link shows to a reader who may open its page, and “Attendance record” for a year at a school their attendance reports key reaches.
6. In “Attendance”: the last 30 days in a bar by state, the attendance rate of each week, and the “Attendance record” button for the full report.
7. In “Excuses” and “Exit permits”: the add button opens the list's page with the pupil's class and name already chosen, so you record for them at once.
8. “Gate scans”, “Warning letters”, “Messages” and “Cards”: the same lists, for this pupil only; to print, the cards button opens their class's cards.

How it works

A guardian is found by their identity number, then by their mobile with their name, so siblings keep one guardian. Revoking a guardian's link stops them seeing the pupil at once and deletes nothing. A transfer ends the first school's enrolment and starts one at the second. The «Data copy» card names the parts of what is kept about the pupil and how many rows each holds, never their values.

On the page

• The sections of the page: each is a list from one of your pages narrowed to this pupil, shown to a reader who may open that page.
• The pupil's details.
• The guardians and their links.
• The enrolment each year and its history.
• Their attendance over the last 30 days: the days by state and the attendance rate of each week.
• The pupil's excuses, and the button to add one for them.
• Their exit permits, and the button to record one.
• Each time their card was scanned at their school's gate.
• The warning letters made for them and where each stands.
• The school's messages to their guardians about them this year.
• Their card, and the button that opens their class's cards to print.

Part of these flows

• Opening the family portal
• A pupil's year on one page

Questions

How does a pupil or their guardian get a copy of their data?

By a request on the privacy page, which the group's owner handles.

Is a withdrawn pupil's enrolment deleted?

No: it stays as «withdrawn» with its date, and leaves the count.

Why can't I see a guardian's mobile?

The mobile is for someone who holds “View guardians” over the pupil's school; anyone else sees the name and relation only. Ask your administrator for the permission.