Pupil attendance report

A pupil's absence and lateness over a period you choose, and the excuses and exit permits in it.

What it is for

You open it from a pupil's name in the reports to see how their whole period went, day by day, and why a day was missed where an excuse exists.

Who uses it

The page opens for whoever holds “View attendance reports”; it is for reading, nothing on it changes anything. In the built-in roles: Owner, Manager, Team member, Principal, Stage supervisor, Counselor. They are granted to any role under Settings → Roles and permissions.

Step by step

Choose the period with two days, or with one press on a term of the year or the whole year; everything recorded for the pupil between them counts.
Read the counts at the top: days absent, excused, custom and late, and the minutes late.
Read the days table: every school day in the period from the day the pupil enrolled, with the weekday and the pupil's status (present or not marked too), the delay, the time their card was scanned at the gate, the source of the mark and its note; the count of school days is at the top. A mark made on a day with no school is flagged “Off day”.
No column of the table says who marked a day, closed it, changed it or decided its excuse; that is read in the “Action log”, whose link is in the “Action log” column beside each marked day for someone allowed to read that log.
Below it are the excuses and exit permits in the period; the reason “sick” shows only to someone given the health-reason key.
“Export Excel” downloads the days table (with the pupil's name and code) as a file, and “Print” prints the report under the group's letterhead.

How it works

Only a pupil in a place within your access (a school, a stage, a grade or a class) opens; any other, or a pupil that does not exist, is “not found” with the same answer. The counts are of days, not records. A reason on an excuse or an exit permit that is “sick” is health data: it is withheld from anyone without the key, who sees “Reason withheld”. Opening the report is a read and is recorded without the pupil's name.

On the page

The period with two days.
The pupil, their class and school.
Every school day in the period and the pupil's status on it.

Questions

Why do I see “Reason withheld”?: Because the reason is a health one, and only someone given the key for health reasons sees it.
Why won't the report open?: Because the pupil is not in your schools or does not exist.