Action log

Who did what, and when, across the group.

What it is for

Every add, change, delete, approval or send in SchoolOS is written here: who did it, when, which action, and which fields changed. It is how you find out what happened when someone asks.

Who uses it

The page opens for whoever holds “Read the audit log”; it is for reading, nothing on it changes anything. In the built-in roles: Owner, Manager, Principal. They are granted to any role under Settings → Roles and permissions.

Step by step

1. Choose the period with the two dates, or the action, or search: it finds the name of whoever acted, the action's name, what is under “Details” in the period's last 31 days, and a person or a record the details name, such as a role by its name.
2. Read under “Details” what changed.
3. Move between pages with “Previous” and “Next”.
4. A record's own actions open from its page, over its whole trail; × removes that filter.

How it works

The page shows the last 30 days unless you choose a period, 366 days at most at a time, and a hundred actions per page. A line is written for every action that writes data, by staff and by automatic jobs; opening pages and reading are not recorded here. The details are the names of the fields that changed and short IDs, never the values: no name, mobile number or identity number. The log is kept as long as the group's subscription runs, nothing is deleted from it by age, and erasing a person does not change it. It is downloaded in full with “Export the group's data”. Whoever holds “Read the audit log” opens the page.

On the page

• The period, the action, and the search by a name, the action or the details.
• Each action's time, who did it, its name, and the fields that changed.

Questions

Can I see who opened a person's file?

No. The log is for actions that write data, not for reading.

How far back does it go?

To the start of the subscription, 366 days per view.

Can I export it?

It is downloaded in full with “Export the group's data”.